Minutes Town Council Meeting

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" height=90 BGCOLOR="#6666CC" TEXT="#080000" background="c1701573.jpg"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Welcome to BAGGS, WYOMING and the Little Snake River Valley</B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Welcome to BAGGS, WYOMING and the Little"><B>home</B></A></div> <div> <B>Minutes Town Council Meeting</B>   |   <A HREF="fire_department.htm" TARGET="_top" TITLE="Fire Department">Fire Department</A>   |   <A HREF="ordinances.htm" TARGET="_top" TITLE="ORDINANCES">ORDINANCES</A>   |   <A HREF="id46.htm" TARGET="_top" TITLE="Building Livestock Permits">Building & Livestock Permits</A>   |   <A HREF="id93.htm" TARGET="_top" TITLE="Police Report">Police Report</A>   |   <A HREF="id49.htm" TARGET="_top" TITLE="Agenda Next Council Meeting">Agenda Next Council Meeting</A>   |   <A HREF="clerk_treasurer_report.htm" TARGET="_top" TITLE="ClerkTreasurer Report">Clerk-Treasurer Report</A>   |   <A HREF="id95.htm" TARGET="_top" TITLE="Public Works Dept.">Public Works Dept.</A></div> <div> </div> </td> </tr><tr> <td valign="top" height=390 BGCOLOR="#FFFBF0" TEXT="#080000"> <bR> <div> <I><B>These minutes have not yet been approved -- changes or corrections may be made at the next council meeting.</B></I></div> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div> June 24, 2008</div> <bR> <div> The regular meeting of the Baggs Town Council was called to order at 7:03 p.m. by Mayor Linda Corners.  Council members present were Kathy Staman and Jim McConahay.  Council member Pat Grieve joined the meeting at a later time.  Visitors present were Clint Roszel, Tracey Habel, Rich Whicker and Linda Fleming.  Also present was Clerk Janet Herold.</div> <bR> <div> Mayor Corners led everyone in the Pledge of Allegiance.</div> <bR> <div> McConahay moved to approve the agenda, adding Rich Whicker to Visitors and Street Grading in Meadowlark Subdivision to New Business, seconded by Staman; motion carried with all voting aye.</div> <bR> <div> Staman moved to approve the minutes of the June 10, 2008 regular meeting, as presented, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> The Council then discussed and Staman moved to purchase a $75.00 advertisement with the Little Snake River Lions Club during the July 12 - 13, 2008 Annual Rodeo and Fun Days, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> Council member Pat Grieve joined the meeting at 7:07 p.m.</div> <bR> <div> Tracey Habel and Clint Roszel, representing Movin Up, LLC/Drifters Inn, then addressed the Council concerning the Movin Up LLC liquor license probationary period requirements.  Habel presented the Council with a written plan for exterior lighting at the Drifters Inn.  The Council reviewed the plan and Grieve moved to accept the Drifters Inn exterior Lighting Plan, as presented, noting that once it is installed some amendments may be necessary to attain adequate lighting coverage for the building and parking areas, seconded by McConahay; motion carried with all voting aye.  Habel continued by advising that TIPS training is being scheduled for the end of July to early August for the remaining wait staff who may be required to serve alcohol.  Grieve encouraged the Drifters, as well as Town employees, to provide written documentation on a monthly basis documenting the continuing progress and activity at the Drifters.  Habel advised that she has requested from the Town a list of currently active “No Trespass” orders on file with the Police Department.  This will be followed up on with the Police Department.  Other items having been addressed by the Drifters are as follows: </div> <div> Sign has been posted stating “No one under 21 allowed in pool table/gaming area after 10 p.m.”.  This was posted after the June 10, 2008 council meeting.  </div> <div> Trash and litter are being picked up every morning throughout the property.</div> <div> Mayor Corners commended the Drifters on their mowing of the property along the highway rights-of-way.  Roszel noted that Kelly Hunt with the Wyoming Liquor Division did an on-site inspection at the Drifters on May 20, 2008, not finding any problems.  A written statement from Roszel regarding the Liquor Division inspection was given to the Town for placement in their file.  Habel noted that she approached Kacy Holt concerning the Town's requirement that a Power of Attorney needs to be issued, designating someone to represent the Drifters with the Town of Baggs in Holt's absence.  Habel advised that Holt has not followed through with the Power of Attorney.  Grieve moved that the Town send a letter directly to Ms. Holt explaining that the POA must be issued prior to the end of the 90 day probationary period, that it is a requirement for the renewal of the liquor license and it is not optional, seconded by Staman; motion carried with all voting aye.  Grieve advised that if the POA is not received, it could result in the Drifters' liquor license being suspended or revoked.  Roszel commented that the walk-through presence of the Baggs Police Officers is welcomed and appreciated, adding to the safety of the patrons and staff.  Habel noted that in response to contacts made by the Police Department, the Drifters has obtained two trash dumpsters, has licensed their trash trailer and is covering their trash loads with tarps prior to hauling it to the dump.  The Council thanked Habel and Roszel for the actions being taken and for their attendance at this meeting.</div> <bR> <div> The Council then gave Richard Whicker a copy of the proposed utility easement, drafted by Town Attorney Tom Thompson, for the water main on the alley along the north side of Whickers' property on Meeker Street.  Whicker will have his attorney look the easement over.  Whicker would like to see and will have his attorney draft an amendment or addendum added to the easement clearly stating that the Town will repair or replace any structures</div> <div> within the easement should they be damaged during repairs being made to the Town's water main.  The Council proposed refunding Whicker's $1,500.00 water tap fee as payment for the easement.  Whicker stated that he will consider this and respond back to the Council by their next regular meeting date.</div> <bR> <div> Linda Fleming updated the Council on the T.E.A.L. grant visitor center project.  Fleming advised that the project is moving forward.  A committee met and mapped out the plan for the building, selected a specific building style and decided on some additional items to be included in the project.  The Town's bid threshold set by State Statute is $35,000.00.  The base cost for the building is just under that amount.  The Town may want to consider purchasing the additional items under a separate contract or looking into purchase the building under the State of Wyoming contract currently in place with this company.  The Town is contacting Wyoming Association of Municipalities concerning the State contract possibility.  The Town is still waiting for the Notice to Proceed from Wyoming Department of Transportation before ordering the building.  Fleming hopes to order and install the building, completing the project by hunting season or late Fall 2008.  The committee is also researching different types of information kiosks which could be purchased with Carbon County Visitors Council funds earmarked for each community during the coming fiscal year.</div> <bR> <div> Fleming also noted that the Planning Committee is moving on to work on the Town ordinances dealing with signs, fences and parking.  A meeting is scheduled for June 26, 2008.</div> <bR> <div> Staman moved to approve the employee time sheets for the pay period of June 10-23, 2008, as presented, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> McConahay moved to receive and place on file the Accounts Receivable Report, as presented, seconded by Grieve; motion carried with all voting aye.</div> <bR> <div> Grieve moved to receive and place on file the May 2008 Cash Reports, as presented, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> Staman moved to receive and place on file the May 2008 Statement of Expenditures and Revenues, as presented, seconded by Grieve; motion carried with all voting aye.</div> <bR> <div> Staman advised that the Valley Community Center board members recently met with representatives of the Wyoming Community Foundation and received training on how to approach individuals and organizations for funding contributions.  The VCC is to report back to the Foundation in July 2008 with an update on people contacted and funds received.</div> <bR> <div> The council then discussed recent problems being encountered at the Water Treatment Plant with high manganese and iron levels in the water which are severely fouling the membrane filters.  This is resulting in the need to place all consumers on the Baggs water system on watering restrictions which do not allow any outside watering between the hours of 9 a.m. and 6 p.m..  The council then discussed the lack of progress being made in getting the construction completed on the Water Treatment Plant Upgrade project and potential actions that the Town is considering taking.  The Council decided to schedule a meeting with Town Attorney Tom Thompson and Rural Utility Service Engineer Roy Prior as soon as possible to discuss the Town's options at this point.  </div> <bR> <div> It was noted that the Advertisement for Bids is out on the Direct Transmission Line and Phases I, II & III Distribution Lines project.  Addendum #1 to the bid advertisement notice  was issued by engineer Jim O'Neill, extending the bid deadline to 4 p.m. on July 8, 2008.  Bid opening will be held on July 8, 2008 at the regular council meeting.</div> <bR> <div> Due to extenuating circumstances, Attorney Tom Thompson was not able to attend this meeting to discuss the proposed Ordinance #255 - Town Center District.  Thompson and consultant Tim Morrison are to get in contact and go over Thompson's concerns regarding this ordinance.  Grieve moved to approve seconded reading on Ordinance #255 - Town Center District, as presented, seconded by McConahay; motion carried with all voting aye.  It was noted that all affected property owners will be sent the ordinance to review, once the attorney's questions have been addressed, but prior to the third and final reading adopting the ordinance.</div> <bR> <div> The public hearing on Ordinance #254 - Fiscal Year 2008-09 Appropriations was opened for comments.  After some discussion, McConahay moved to approve third reading on and adopt Ordinance #254 - Fiscal Year 2008-09 Appropriations, as discussed, seconded by Grieve; motion carried with all voting aye.</div> <bR> <div> McConahay noted that he has scheduled a walk-through meeting with developer Casey Jensen to discuss the completion of Riverview Drive in the Eastland Park Subdivision.  Grieve noted that the Town's maintenance department needs to draft a set of standards for street development for use by the Town and future developers.</div> <bR> <div> McConahay asked if developer Bo Stocks has submitted to the Town the elevation certificates which were a condition placed on the approval of his site plan approvals for the two houses he is currently constructing on Lots 12 & 13 in Meadowlark Subdivision.  It was noted that the Town Clerk's office has not received these items.  Grieve stated that he will talk to Stocks regarding this matter.</div> <bR> <div> Staman moved to approve the Bill Presentation, paying bills #15057 to 15098 in the amount of $37,910.10, seconded by Grieve; motion carried with all voting aye.  It was noted that several of these bills are payment for services or goods delivered during the flood prevention efforts and letters of thanks will be sent with them, also advising that these bills were paid with Wyoming Homeland Security funds received by the Town.</div> <bR> <div> The Council then reviewed and Grieve moved to approve the Driveway Permit Application submitted by Questar Gas for a new entrance on Magor Street to their property of Lots 8 & 9, Block 15, Calvert Addition in Baggs, seconded by Staman; motion carried with all voting aye.</div> <bR> <div> The public hearing on a Livestock Permit Application submitted by Brittany and Blake Herold for two market sheep was opened for comments.  There being no comments or complaints received, Staman moved to approve issuing a Livestock Permit to Brittany and Blake Herold for two market sheep on Lots 1-20, Block 5, Baggs, for the term of one year, seconded by Grieve; motion carried with all voting aye.</div> <bR> <div> The Council then reviewed Sign Permit Applications submitted by Gordon Signs for the LSRV School and Paul Prestrud for the LSR Community Church.  It was noted that both of these signs are to be placed on properties zoned Public.  Town of Baggs Municipal Code Section 17.40.200 - Signs addresses regulations on the placement of signs in Residential, Commercial and Industrial zoned areas but not in areas zoned Public.  Grieve moved to approve the proposed placement of both the LSRV School and the LSR Community Church signs due to the fact that they are both replacing existing signs in the same original locations, seconded by Staman; motion carried with all voting aye.  It was noted that the Planning Committee will be asked to address signs on Public zoned properties during their upcoming review of the sign ordinance.</div> <bR> <div> McConahay and Grieve both noted that the number of vehicles parked on Whippoorwill Drive, Hummingbird Drive and Oriole Circle is creating a problem for the maintenance department while they are preparing and grading these streets for magnesium chloride application.  The maintenance department has successfully contacted some of the vehicle owners requesting they move their vehicles but some remain.  Officer O'Connor will be asked to speak with the owners of vehicles remaining on those streets and get them to move them until after the magnesium chloride has been applied.</div> <bR> <div> There being no further business to discuss at this time, Grieve moved to adjourn the meeting, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> Meeting adjourned at 10:07 p.m..</div> <bR> </td> </tr></table></body>