Minutes Town Council Meeting

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" height=90 BGCOLOR="#6666CC" TEXT="#080000" background="c1701573.jpg"> <div> <FONT SIZE="5" COLOR="#FFFFFF" FACE="Arial" ><B>Welcome to BAGGS, WYOMING and the Little Snake River Valley</B></FONT><B>    </B><B> |     </B><A HREF="index.htm" TARGET="_top" TITLE="Welcome to BAGGS, WYOMING and the Little"><B>home</B></A></div> <div> <B>Minutes Town Council Meeting</B>   |   <A HREF="fire_department.htm" TARGET="_top" TITLE="Fire Department">Fire Department</A>   |   <A HREF="ordinances.htm" TARGET="_top" TITLE="ORDINANCES">ORDINANCES</A>   |   <A HREF="id46.htm" TARGET="_top" TITLE="Building Livestock Permits">Building & Livestock Permits</A>   |   <A HREF="id93.htm" TARGET="_top" TITLE="Police Report">Police Report</A>   |   <A HREF="id49.htm" TARGET="_top" TITLE="Agenda Next Council Meeting">Agenda Next Council Meeting</A>   |   <A HREF="clerk_treasurer_report.htm" TARGET="_top" TITLE="ClerkTreasurer Report">Clerk-Treasurer Report</A>   |   <A HREF="id95.htm" TARGET="_top" TITLE="Public Works Dept.">Public Works Dept.</A></div> <div> </div> </td> </tr><tr> <td valign="top" height=390 BGCOLOR="#FFFBF0" TEXT="#080000"> <bR> <div> <I><B>These minutes have not yet been approved -- changes or corrections may be made at the next council meeting</B></I></div> <bR> <div> Msftedit 5.41.21.2509;NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div> July 27, 2010</div> <bR> <div> The regular meeting of the Baggs Town Council was called to order at 7:02 p.m. by Mayor Linda Corners.  Council members present were Trent Arnell, Mike Bates and Kathy Staman.  Employees present were Janet Herold, Ed Owen and Michelle Christopher.  Visitors present were Shel and Yvonne Weber.</div> <bR> <div> Mayor Corners led the Pledge of Allegiance.</div> <bR> <div> Bates moved and Arnell seconded approving the Agenda with the following amendments: </div> <div> Reports to include Item I:  Carbon County Council of Governments Meeting Report.</div> <div> Old Business to include Item C: Water Pretreatment Update and Item D: Report on Meeting with Lidstone and Associates representatives; motion carried with all voting aye.</div> <bR> <div> Staman moved to approve the minutes of the July 13, 2010 regular meeting minutes, as presented, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Mayor Corners then presented and read aloud a Proclamation proclaiming July 27, 2010 as Janet Herold Day in Baggs, Wyoming in recognition of Herold's 24 years of service as Clerk/Treasurer for the Town of Baggs.  Corners presented Herold with a Merit Award Certificate and a Gift Certificate to the Snake River Processing.  </div> <bR> <div> The Council then reviewed and Bates moved to approve the Second Amendment to the WAM-JPIC Agreement, as presented, seconded by Staman; motion carried with all voting aye.  The Second Amendment to WAM-JPIC Agreement amends the WAM-JPIC Agreement to provide that each first-class city, up to a maximum of four will be entitled to one representative on the Board of Directors.</div> <bR> <div> The Council then reviewed a site plan application submitted by Shel & Yvonne Weber for the construction of a 48'x84'stick built garage building on Lots 2 & 3 in the Meadowlark Subdivision.  Corners questioned and disagreed with the proposed designation of the "front" yard of the property. Upon further review of the submitted site plan, Staman moved to approve issuing a Site Plan Approval to Shel & Yvonne Weber for the construction of a 48'x84' stick-built garage building on Lots 2 & 3, Meadowlark Subdivision, under the Town Center District zoning, as depicted by site plan, seconded by Arnell; motion carried with Staman, Arnell and Bates voting aye, Corners voted nay.  The Webers then discussed with the Council and Director of Public Works Michelle Christopher the availability of water and sewer taps for this property and proposed structure.  It was noted that there currently are no water or sewer taps installed for this property.  The Webers indicated that they would need a ¾ inch water tap and a standard sewer tap.  Water and sewer tap and access fees for the property totaled $6,200.  It was mutually determined that the water and sewer taps would be installed in the respective mains located on Flamingo Drive.  </div> <bR> <div> Staman moved to approve the employee time sheets for the pay period of July 6-19, 2010, as presented, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Bates then moved to receive and place on file the July 27, 2010 Accounts Receivable Report, as presented, seconded by Staman; motion carried with all voting aye.</div> <bR> <div> Staman then moved to receive and place on file the June 2010 Cash Report and Statements of Expenditures and Revenues, as presented and discussed, seconded by Bates; motion carried with all voting aye.</div> <bR> <bR> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div>  July 27, 2010</div> <div> Page Two</div> <bR> <div> Bates then moved to receive and place on file the BAggs Fire & Rescue 2<FONT SIZE="1" COLOR="#000000" FACE="Arial" >nd</FONT> Quarter 2010 Chiefs Report, seconded by Arnell; motion carried with all voting aye.</div> <bR> <div> Staman then gave a brief update on the Valley Community Center project.  Staman advised that Project Superintendent Guy Drake recently resigned from employment with Delta Construction, the construction company building the Community Center.  Kevin Olson and Ed Asta will be taking Drakes place on the project.  Staman advised that, contrary to recent rumors, the project is progressing according to schedule and they anticipate opening the facility on or near October 22, 2010.  The Council then reviewed MRG-07389 Grant Draft Request #10, in the amount of $24,286.66.  Bates moved to approve submitting MRG-07389 Grant Draft Request #10, in the amount of $24,286.66, to the Wyoming State Loan and Investments Board for funding consideration, seconded by Arnell; motion carried with all voting aye.  Staman advised that with the approval of Grant Draft Request #10, the total MRG-07389 grant funds would be completely expended, concluding the Town's obligation to oversee administration of the grant.</div> <bR> <div> Mayor Corners then reminded the Council that the next scheduled Centennial Celebration planning meeting is set for August 16, 2010 at 6 p.m. at the Higher Education Building in Baggs.  Bates volunteered to head up coordinating kids and adults games for the Centennial Celebration.</div> <bR> <div> Herold advised that Sue Lee has reported that the Community Enhancement Grant project items have been ordered and should be received within 4 to 6 weeks.  It was noted that in order for the volunteers assisting with the installation of the banner poles and banners to be covered under the Town's liability insurance during their participation in the project, a complete listing of all volunteers will need to be approved by the Council in a meeting.</div> <bR> <div> Mayor Corners advised that she and Staman attended the July 21, 2010 Carbon County Council of Governments meeting held in Dixon, Wyoming.  Corners stated that Mark Pepper with the Wyoming Association of Rural Water Systems addressed those in attendance concerning the importance of our water and protecting our water sources.</div> <bR> <div> Christopher updated the Council on the status of the current water and sewer main replacement project by stating that Native Excavating is installing water mains on the west side of Highway 789.  They will be charging and testing the water main between Miles and Jebens Streets.  Christopher advised that the new lift stations are currently wired for 208 volt electrical service and the electrical service upgrade made by Yampa Valley Electric is to 230 volt. In order for the lift stations to work properly devices needed to be installed to adapt for the higher voltage.  Christopher is working with the project engineers to incorporate these changes into to project.  Christopher will also be working on determining property ownership for the portion of water main extending from Jebens Street to the alley between Jebens Street and Hunt Streets.</div> <bR> <div> Corners commented on the pretreatment pilot project now producing up to 130 gallons per minute, compared to the previous 90 gallons per minute.  Christopher stated that they have been trying different things with the pretreatment process to improve production and have been running the pilot project for all but two hours per day.  Christopher advised that while the incoming water from the river has been maintaining, she will be submitting a request for approximately .5 cubic feet per second from the High Savery Dam within the next couple of weeks.  </div> <bR> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div> July 27, 2010</div> <div> Page Three</div> <bR> <div> Christopher advised that representatives from Lidstone and Associates have been here familiarizing their newest water engineer with the Town's water system.  They have also been doing some surveying for the new infiltration system design.  The Council noted that they would like to get an update from Larry Hicks with the Little Snake Conservancy District on the proposed joint entity river project which includes the new infiltration system.  Hicks will be requested to attend one of the upcoming Town meetings in August to give a project update.</div> <bR> <div> Mayor Corners then advised the Council that the Town has been served court papers on a lawsuit being filed against the Town by Jackman Construction on the recent Water Plant Upgrade Project.</div> <bR> <div> Staman moved to approve the Bill Presentation, as presented, and pay bills #16683 - 16715, in the amount of $30,534.84, seconded by Arnell; motion carried with all voting aye.</div> <bR> <div> At 8:13 p.m. a public hearing was opened for comments on a Livestock Permit Application submitted by Jack and Leigh Ann Adams.  Council members have received verbal concerns from citizens about the welfare of the horses owned by the Adams', specifically due to the lack of adequate shelter for the animals.  The concerned citizens were not willing to file written complaints.  It was noted that the animals are being fed and cared for. The public hearing was closed at 8:16 p.m.. After some additional discussion, Staman moved to approve issuing a livestock permit to Jack and Leigh Ann Adams for two horses on Lots 11-15, Block 2, Baggs, for the term of one year, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> The Council was then made aware of recent vandalism done to the water meter pit on the property located at 27 Lash Street and owned by Ruth Dick.  Recently Dick requested that the water be turned on to her property at 27 Lash Street.  When the maintenance department opened the meter pit to turn on the water they discovered that what appeared to be used motor oil had been dumped into the meter pit.  The maintenance department was unable to turn the water on due to the potential of meter contamination.  Upon looking into remediation of possible contamination, according to DEQ, the meter pit will need to be replaced and any contaminated soil around the meter pit will need to be removed and replaced.  Christopher noted that the meter pit is scheduled to be replaced during the current water main replacement project, within the next month.  Dick has a renter for the rental on that property and has asked for permission to provide temporary water service to the 27 Lash Street property from her adjacent property of 14 Lash Street.  After some additional discussion, Bates moved to grant Ruth Dick permission to run a "hard" water line, which meets the specifications and inspection of the Town's water department, to temporarily serve the residential structure at 27 Lash Street with water from her 14 Lash Street property, until such time as the Town replaces the water main and meter pit serving the 27 Lash Street property within the current water main replacement project, which should take place within a month's time, with Ruth Dick as property owner being responsible for all costs involved in the removal and remediation of any contaminated soils involved in replacing the 27 Lash Street meter pit, seconded by Staman; motion carried with all voting aye.</div> <bR> <div> Christopher then reviewed with the Town the proposed water and sewer rate increases.  The proposed rates are on an Economic Dwelling Unit (EDU) base with fees for water actually used per meter.  The Council will continue to review and consider the proposed water and sewer rate increases and bring any comments or concerns back to their meeting on August 10, 2010.</div> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div> July 27, 2010</div> <div> Page Four</div> <bR> <div> There being no further business to discuss at this time, Staman moved to adjourn the meeting, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Meeting adjourned at 9:05 p.m..</div> <bR> <bR> <div> ************************************************************************</div> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div> July 13, 2010</div> <bR> <div> The regular meeting of the Baggs Town Council was called to order at 7:04 p.m. by Mayor Linda Corners.  Council members present were Mike Bates, Kathy Staman and Jim McConahay.  Employees present were Ed Owen and Pete Leath.  Visitors present were Wyatt Bertram and family.  Employee Janet Herold joined the meeting at a later time.</div> <bR> <div> Mayor Corners led the Pledge of Allegiance.</div> <bR> <div> McConahay moved to approve the Agenda, as presented, seconded by Staman; motion carried with all voting aye.  </div> <bR> <div> Staman moved to approve the minutes of the June 22, 2010 regular meeting, seconded by McConanay; motion carried with all voting aye.</div> <bR> <div> Staman moved to approve the minutes of the June 29, 2010 special meeting, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Mayor Corners then read a Thank You card received from Carbon County County Counseling Center, thanking the Town of Baggs for the recent donation.</div> <bR> <div> It was noted that the July 21, 2010 Carbon County Council of Governments meeting is being held in Dixon, Wyoming.  Anyone interested in attending needs to contact the Baggs Town Clerk's office by Friday, July 16, 2010.</div> <bR> <div> Staman moved to approve the Employee Time Sheets for the pay period of June 22 - July 5, 2010, as presented, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> The Council then reviewed the June 2010 Water/Sewer/Maintenance Report.  Leath advised that they have been working on the Pretreatment Pilot, attempting to get it working more efficiently.  They have cleaned the lines and are looking into the possibility of an air lock within the system and modifying the chemicals being used.  It was noted that Native Excavating will be tying in the new water services in the alley west of Penland Street this week.  Leath added that they have almost completed the sewer portion of the project on the west side of town.  Chief Owen voiced concerns over so many of the streets being closed or inaccessible due to the construction project and how that could potentially affect emergency response vehicles and personnel.  It was noted that the water tank will be cleaned and inspected on Monday, July 19, 2010.  Corners added that Lidstone and Associates has hired a new engineer who specializes in water issues and has previous experience in the water treatment field.  McConahay moved to receive and place on file the June 2010 Water/Sewer/Maintenance Report, as presented, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Clerk Janet Herold joined the meeting at 7:25 p.m..</div> <bR> <div> The Council then reviewed the June 2010 Police Report.  Chief Owen introduced Wyatt Bertram and his family to the Council.  Owen then advised that his has completed an extensive background investigation on Bertram and recommends the Town hire Wyatt Bertram for the third police officer position.  After some additional discussion, Bates moved to hire Wyatt Bertram for the third police officer position, for 40 hours per week at a wage of $16.00 per hour, to begin employment on July 14, 2010, seconded by McConahay; motion carried with all voting aye.  Owen then advised that he has been in contact with some of the local semi-truck operators regarding their use of engine compression brakes in Town and within the immediate vicinity of the Town of Baggs.   </div> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div>  July 13, 2010</div> <div> Page Three</div> <bR> <div> Bates then stated that it would be nice if the Town could purchase speed indicator signs, like those in Dixon, Wyoming.  Owen advised that he has tried, unsuccessfully, to obtain a grant from the Wyoming Department of Transportation for the purchase of speed indicator signs.  It was suggested that the Town of Baggs advertise in the Wyoming Association of Municipalities' monthly newsletter that we are interested in purchasing speed indicator signs and contact Wyoming Surplus Property to see if they have any for sale.  Owen then indicated that the Police Department, with the help of an individual completing some community service, will be proceeding with a Dog Census in Baggs, to determine who owns what dogs and to ensure that the dogs are vaccinated and licensed.  It was suggested that while the door-to-door dog census is being done, information on other livestock being housed on properties in Town also be recorded.  Staman then moved to receive and place on file the June 2010 Police Report, as submitted, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Staman moved to receive and place on file the June 2010 Clerk's Report, as submitted, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> McConahay then moved to approve submitting Valley Community Center MRG-07389 Grant Draft Request #9, in the amount of $24,923.23, to Wyoming State Lands and Investments Board for funding consideration, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Mayor Corners advised that she went ahead and ordered ball caps for the Baggs Centennial celebration.  It was noted that the date for the Baggs Centennial Celebration and Snake River BBQ is being set for September 12, 2010.  There will be a planning meeting for the Baggs Centennial Celebration on Monday, July 19, 2010, at 6 p.m. at the Higher Education Center.  Everyone in encouraged to attend.</div> <bR> <div> It was noted that the Town has received the Landscaping agreements from the Wyoming Department of Transportation for the banner pole placement and the welcome sign placements.  Copies of these agreements are being forwarded to the appropriate people dealing with the Community Enhancement Grant.  </div> <bR> <div> Staman then moved that the Town submit the following funding requests to their appropriate agencies for funding consideration:</div> <div>      SLIB: MRG-07044, GDR#25, in the amount of $24,937.50</div> <div>      Specific Purpose Tax: Requisition #5, in the amount of $10,687.50</div> <div>      SLIB: MRG-09050, GDR#15, in the amount of $151,652.01</div> <div>      SLIB: CWSRF-096, LDR#4, in the amount of $240,686.46</div> <div> Motion was seconded by Bates and carried with all voting aye.</div> <bR> <div> It was noted that on the Water Treatment Plant Upgrade Project, that Town is working on proceeding with plans for a new Infiltration and Intake System.  This work is being coordinated with a river rehabilitation project being planned by Larry Hicks with the LSR Conservation District.  </div> <bR> <div> Staman moved to approve the Bill Presentation, as presented, paying bills #16641 - 16682  in the amount of $35,645.58, seconded by Bates; motion carried with all voting aye.</div> <bR> <bR> <bR> <div> NOTICE OF PROCEDURE</div> <div> Town of Baggs</div> <div> July 13, 2010</div> <div> Page Three</div> <bR> <div> At 8:30 p.m., Mayor Corners opened a public hearing on a livestock permit application submitted by Shel and Yvonne Weber.  There were no comments or complaints received by the Town.  The public hearing closed at 8:40 p.m..  McConahay moved to approve issuing Shel and Yvonne Weber a livestock permit  to have one calf on Lots 32 & 33, Meadowlark Subdivision, Baggs, Wyoming, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> Staman moved, at 8:41 p.m., that the Council, Leath, Owen and Herold enter Executive Session to discuss personnel matters; seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> At 8:56 p.m., Bates moved that the Council and employees leave Executive Session, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> Staman moved to approve the minutes of the July 13, 2010 Executive Session, as reviewed, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> Mayor Corners stated that no action was taken during the Executive Session.</div> <bR> <div> Staman then moved to terminate the employment of "At-Will" Summer Employee Brady Duncan, effective immediately, seconded by Bates; motion carried with all voting aye.</div> <bR> <div> There being no further business to discuss at this time, Staman moved to adjourn the meeting, seconded by McConahay; motion carried with all voting aye.</div> <bR> <div> Meeting adjourned at 9:00 p.m..</div> <bR> <bR> </td> </tr></table></body>