These minutes have not yet been approved -- changes or corrections may be made at the next council meeting

NOTICE OF PROCEDURE

Town of placeCityBaggs

January 24, 2012

I. Call to Order: The regular meeting of the Baggs Town Council was called to order at 7:00 p.m. by Mayor Kathy Staman.

Roll Call: Council member present were Trent Arnell, Jenna Larson, and Sarah Barber. Employees present were Shawn Mowery, Pete Leath, and Alex Foster. Visitors were Elaine Herold and Kyla Otte.

Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Kathy Staman.

II. Approval of Agenda: Mayor Staman asked to Carbon County Council of Governments to be added to Correspondence and Direct Deposit, Item E under Old Business to be move to New Business between DTE Contract and Oath of Office. Larson moved to amend the Agenda as requested, seconded by Barber. Michelle Bain joined the meeting at 7:02 p.m. She was asked if she would like to be added to the agenda under Visitors and Bain said that she would. Larson moved to amend the Agenda as requested adding Michelle Bain under Visitors, seconded by Barber; motion carried with all voting aye.

III. Approval of Minutes:

January 10, 2012 - Regular Meeting: It was pointed out that 6:00 p.m. needed to be added to the minutes concerning the workshop on Tuesday, January 17, 2012 (item D under Old Business). Barber moved to amend the minutes as stated of the January 10, 2012 regular meeting, seconded by Arnell; motion carried with all voting aye.

January 17, 2012 - Workshop: Barber moved to approve the minutes from the January 17, 2012 Workshop, as presented, seconded by Larson; motion carried with all voting aye.

IV. Correspondence: Carbon County Council of Governments had sent out email wanting suggestions from Councils in how often to have meeting and where. Mayor Staman asked the Council if they have any suggestions to respond back to the Clerk's office and Foster will send them on to CCCOG.

V. Visitors:

A. Little Rascals Preschool - Feasibility Study: The Council had received a letter from the Little Rascals Preschool. Kyla Otte addressed the Council stating that the Little Rascals Board had decided to wait on the grant for the new building and are applying for a $15,000 feasibility grant from the Wyoming Business Council. The feasibility grant requires matching funds of $5,000. Summit National Bank will donate $3,000 and Little Rascals Preschool is requesting from the Town of placeCityBaggs the additional $2,000. Larson moved to approve giving the Little Rascals $2,000 from the Carbon County Community Coordination Fund, seconded by Arnell; motion carried with all voting aye.

Kyla Otte left the meeting at 7:09 p.m.

B. Michelle Bain: Bain stated that she was there only to observe.

VI. Reports:

Employee Time Sheets: Barber moved to approve the employee time sheets for the pay period of January 3 - January 16, 2012, as presented, seconded by Arnell; motion carried with all voting aye.

Cash Report- December 2011: The Council looked over the cash report. Arnell moved to put the Cash Report on file, seconded by Barber; motion carried with all voting aye.

Revenue and Expenditure Reports - December 2011: The Council spent some time looking over the Revenue and Expenditure Reports. Barber moved to put the Revenue and Expenditure Reports on file, seconded by Larson; motion carried with all voting aye.

Accounts Receivable - December 2011: Barber moved to put the Accounts Receivable on file, seconded by Arnell; motion carried with all voting aye.

VII. Old Business:

Water System Improvements - Update:

Water Tank Project -

Water Plant Upgrade Project

Pretreatment -

MRG-11044 Grant Request #4 - $7,107.29

Specific Purpose Tax Grant Request #24 - $2,369.09 Arnell moved to

submit MRG-11044 Grant Request #4 for $7,107.29 and Specific Purpose

Tax Grant Request #24 for $2,369.09, seconded by Barber; motion carried with all voting aye.

Infiltration/Intake - Leath stated that the infiltration gallery was doing great. Lidstone and Associates and Michelle Christopher were still working on the details for the warranty and when it will start. Leath also stated that they had some concerns with the lift station on Flamingo plugging up. So they changed out the 90 for a straight pipe and it's doing well. They got one the blowers back for the lagoon and it is installed.

1ST Reading - Ordinance #274 Amending Wages and Salaries: Larson moved to approve first reading of Ordinance #274 Amending Wages and Salaries, seconded by Arnell; motion carried with all voting aye.

1st Reading - Ordinance #275 Amending Alcoholic Beverages: Elaine Herold had concerns of raising the liquor license rates. Barber moved to approve of the 1st reading of Ordinance #275 Amending Alcoholic Beverages, seconded by Arnell; motion carried with all voting aye.

VIII. New Business:

Bill Presentation: The Council reviewed the bills.

Scott Herold joined the meeting at 7:33 p.m. and left the meeting at 7:34 p.m.

Barber moved to approve the Bill Presentation, as presented, paying bills #17817- 17838 and electronic checks #88953-89955 in the total amount of $24,399.82, seconded by Larson; motion carried with all voting aye.

Open Meetings & Public Records Webinar - Update : Foster shared with the Council that the webinar was very informational. We had four people in attendance: Sarah Barber, Kathy Staman, Melodie Seiloff, and Alex Foster. We are planning on doing it again in the spring on budgeting.

Signature Card Approvals: Barber approved of adding Alethea Foster to the signature card for Summit National Bank, WYOSTAR, and the Bank of Commerce and removing Janet RB Herold, seconded by Arnell; motion carried with all voting aye.

DTE Contract: The contract is between Dubois Telephone Exchange, Inc. and Town of Baggs Police Department for the radio tower. Dubois Telephone Exchange, Inc. donates $170.00 to the Baggs Police Department. Larson moved to sign the contract and pay Dubois Telephone Exchange, Inc. the $500.00 lease, seconded by Barber; motion carried with all voting aye.

Direct Deposit: After some discussion, the Council wanted more information on where it would be coming out of the budget. Barber moved to table the direct deposit, seconded by Larson; motion carried with all voting aye.

Oaths of Office: Alethea Foster took the Oath of Office as clerk and treasurer. Shawn Mowery took the Oath of Office as Chief of Police. Peter Leath took the Oath of Office as backup operator.

IX. Adjournment: Barber moved, at 7:57 p.m., to adjourn the meeting, seconded by Larson; motion carried with all voting aye.

**********************************************************

NOTICE OF PROCEDURE

Town of Baggs

November 22, 2011

I. Call to Order: The regular meeting of the Baggs Town Council was called to order at 7:00 p.m. by Mayor Kathy Staman.

A. Roll Call: Council member present were Trent Arnell, Jenna Larson, Mike Bates, and Sarah Barber. Employees present were Janet Herold, Alex Foster, Michelle Christopher, Pete Leath and Shawn Mowery. Visitors were Cindy Pierce, Dawn Arnell, Kelsey Arnell, Keisha Arnell, Nikkole Maxson, Christy Stocks, and Kyla Otte.

B. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Kathy Staman.

II. Approval of Agenda: Barber moved to approve the Agenda, as presented, seconded by Larson; motion carried with all voting aye.

III. Approval of Minutes:

December 27, 2011 - Regular Meeting: Arnell moved to approve the minutes of the December 27, 2011 regular meeting, as presented, seconded by Larson; motion carried with all voting aye.

IV. Correspondence: There were no items of correspondence.

V. Visitors: Little Rascals Preschool - Property/New Building Discussion: Nikkole Maxson, Christy Stocks, and Kyla Otte approached the Council asking if the Town of Baggs would purchase the land where the preschool is located. They had gone to the County Commissioners, who owns the property, and were told to first approach the Town of Baggs. They would like to apply for a grant up to a million dollars to build a new preschool. The grant application is due March 1, 2012. Where they are currently they are running out of room. The Council would like more information from the preschool board and will do some research on what the Town's responsibilities and liabilities would be. The Council will give them an answer at the January 24, 2012 meeting. Maxson, Stocks, and Otte left the meeting.

VI. Reports :

A. Employee Time Sheets: Larson moved to approve the employee time sheets for the pay period of December 21 - January 2, 2012, as presented, seconded by Barber; motion carried with all voting aye.

B. Clerks Report - December 2011: Barber moved to put the Clerks Report on file, seconded by Arnell; motion carried with all voting aye.

C. Police Report - December 2011: Barber moved to put the Police Report on file, seconded by Larson; motion carried with all voting aye.

D. Water/Sewer/Maintenance Report - December 2011: Christopher state that training with Dixon employee is on-going. Blower #2 went down and sending it in for repairs. Blower #1 still waiting for the repair work to be done. Arnell moved to put the Water/Sewer/Maintenance Report on file, seconded by Barber; motion carried with all voting aye.

VII. Old Business:

A. Water System Improvements - Update:

Water Tank Project -

Specific Purpose Tax Grant Request #23 - $1,848.91

MRG-07044 Grant Request #39 - $4,314.06: Barber moved to submitting SPT Grant Draft Request #39 for $1,848.91 and MRG-07044 Grant Draft Request for $4,314.06 for funding consideration, seconded by Bates; motion carried with all voting aye.

B. Water Plant Upgrade Project

Pretreatment - Christopher stated that we are waiting on mechanical engineering.

Infiltration/Intake - Christopher said that the pipes are in and flow tested. She let the Council know that substantial completion was done on Friday, January 6, 2012. Final Completion is anticipated for Friday, January 13, 2012. They have encountered problems dewatering the hole for the manhole. They may wait until August 2012 try again.

Lidstone and Associates, Inc - Amendment #1 to the Agreement for Engineering Services: Amendment #1 to the engineering contract due to Anson's Change Order #2. Barber moved to approve of Amendment #1for Lidstone and Associates, Inc engineering contract, seconded by Larson; motion carried with all voting aye.

C. Personnel Policy Resolution Update - Discussion:

See below.

D. Liquor License Requirements - Discussion/Review:

Mayor Staman suggested a work shop jointly to discuss the personnel policy and the liquor license requirements. Barber motioned to have a workshop, Tuesday, January 17, 2012, seconded by Larson; motion carried with all voting aye.

E. Emergency Preparedness Purchases: Herold stated that the cots, sheets and pillows were in. The blankets are ordered but not in yet

VIII. New Business:

A. Bill Presentation: Larson moved to approve the Bill Presentation, as presented, paying bills with checks #17770, 17774, 17783 - 17816 and electronic checks #-89956 & 89957, in the total amount of $21,403.24, seconded by Bates; motion carried with all voting aye.

B. Open Meetings & Public Records Webinar - January 19, 2012 : Herold informed the Council of the webinar for open meeting and public records would be at the Town Hall, January 19, 2012 at 10:00 a.m. and would last about an hour

Everyone left the meeting besides the Council at 7:50 p.m.

C. Executive Session - Personnel: Arnell moved for the Council to enter into executive session at 7:51 p.m., seconded by Bates; motion carried with all voting aye. Larson moved to end executive session at 8:10 p.m., seconded by Barber; motion carried with all voting aye. Mayor Staman stated no action was taken. Arnell moved to approve executive session minutes, seconded by Bates; motion carried with all voting aye.

D. Mayoral 2012 Appointments: Mayor Staman met with the Town's attorney on Friday January 7, 2012 to discuss every aspect of her appointments so there would be no legal ramifications. Attorney Tom Thompson advised the mayor of proper protocol for the “for cause” employee appointments. Mayor Staman read Ordinance 2.08.010 “Town officers and employees-Terms and salaries.” so those in attendance would know how she arrived at the procedure. The four “for cause” appointments would be done one at a time with a motion, a second, and a poll of each of the council members. After the individual appointments, the council could move, second, and signify their approval or denial of the rest of the appointment list. Mayor Staman advised the audience that no comments, suggestions, complaints or conversation would be allowed until all the appointments were read. Mayor Staman then appointed Alex Foster as Clerk/Treasurer. Arnell moved to accept the appointment, Bates seconded, and each council member voted aye. Dan Massey was appointed as Municipal Court Judge. Motion by Barber, second by Bates, with each council member voting aye. Director of Public Works appointment was Michelle Christopher. Arnell moved to accept, Larson seconded, with each council member voting aye. The fourth “for cause” employee to be appointed was Shawn Mowery as Chief of Police. Arnell moved to accept the appointment with Larson seconding. Each council member voted approval with aye. The remainder of the appointment list will be included in these minutes as an attachment. (INSERT)

Arnell moved to approve the rest of the Mayoral Appointments, seconded by Barber; motion carried with all voting aye.

IX. Adjournment: Barber moved, at 8:22 p.m., to adjourn the meeting, seconded by Arnell; motion carried with all voting aye.

POSITIONS	2012 Apptmts.
Council President	Trent Arnell
Clerk/Treasurer	Alex Foster
Asst. Clerk/Treasurer
Chief of Police	Shawn Mowery
Municipal Judge	Dan Massey
Municipal Court Clerk	Alex Foster
Attorney	MacPherson, Kelly
	& Thompson
Fire Chief	Henry Hucke (Elected 12/10)
Asst. Fire Chief	Kody Stocks (Elected 12/10)
Director of Public Works	Michelle Christopher
Chief Water Operator	Michelle Christopher
Backup Water Operator/	Pete Leath
Maintenance
Chief Sewer Operator	Michelle Christopher
Backup Sewer Oper./	Pete Leath
Maintenance
Planning Comm. Chairp.	Jenna Samp
Engineering Firms	Lidstone & Assoc.
Newspapers	Rawlins Daily Times
	Yampa Valley Newspaper
	Casper Star Tribune
	WY Tribune Eagle
	Rk Spgs - Rocket Miner
	Snake River Press
Depositories	Bank of Commerce
	Rawlins National Bank
	WYO Star/WY Treasurer
	Summit National Bank
Public Relations/	Mike Bates
Communications
Water/Maintenance Dept.	Trent Arnell
Carbon Cty. Economic	Sarah Barber
Development	Alternate: Jenna Samp
Commission
VCC Joint Powers Board	Sarah Barber - Exp 7/2014
	Annie Adams - Exp 7/2012
	Brent Wilson - Exp 7/2014

C.C. Emergency Management Rep.	Kathy Staman
NFIP Administrator/Coord.	Lynn Updike
Emergency Victims Coord.	Paul Prestrud