These minutes have not yet been approved -- changes or corrections may be made at the next council meetin
NOTICE OF PROCEDURE
Town of Baggs
August 12, 2008
The regular meeting of the Baggs Town Council was called to order at 7:00 p.m. by Mayor Linda Corners. Council members present were Kathy Staman, Leigh Ann Adams and Jim McConahay. Council member Pat Grieve joined the meeting at a later time. Employees present were Janet Herold and Michelle Christopher. Visitors attending were Tracey Habel, Rick Beck, Gwenda Herold and Jim O'Neill and John Goin with Lidstone and Associates.
Mayor Corners led the Pledge of Allegiance.
McConahay moved to approve the agenda, as presented, with the Council agreeing to hold a phone conference with Attorney Tom Thompson between 8 p.m. and 8:30 p.m. to discuss Ordinance #255, seconded by Staman; motion carried with all voting aye.
Adams moved to approve the minutes of the July 22, 2008 regular meeting, as presented, seconded by McConahay; motion carried with all voting aye.
Corners noted that the next Specific Purpose Tax meeting is scheduled for Wednesday, August 13, 2008 at 6 p.m. in Riverside.
Corners noted that the next Carbon County Council of Governments meeting is scheduled for Wednesday, August 20, 2008 at 6 p.m. in Riverside. Corners reminded everyone that the September 2008 CCCOG meeting will be hosted by the Town of Baggs. Corners suggested touring the water treatment plant as a part of the meeting.
Corners then advised that she has received an email from the Wyoming Office of Homeland Security providing the Town with information on recent Pre-disaster Mitigation Guidance for any potential PDM/FMA projects that communities might have. The Ledford Slough crossing on Carbon County Road 603 was identified as a potential PDM project during the 2008 Baggs flood event. The guidance information will help communities determine what kind of grant projects are available and the qualifications and processes for a project. The Corners advised that she is forwarding the information on to Carbon County Road and Bridge since the culverts in that crossing are County property. The Council did discuss the continuing need to address the repairs needing to be made to the flood-prevention levees and dikes in the Baggs area.
Council member Pat Grieve joined the meeting at 7:07 p.m..
Grieve then made a motion to amend the agenda to include another item under New Business, entitled “Doris Morehouse mobile home discussion”, seconded by McConahay; motion carried with all voting aye.
Tracey Habel, representing the Drifters Inn, then addressed the Council with an update on the required exterior lighting project for the Drifters Inn. She advised that she has met with an electrician about the lighting plan drafted by representatives of the Town. The electrician reported that the majority of the plan could probably be accomplished by repairing some of the existing lighting fixtures and replacing some burned out bulbs, and that new lighting may not be necessary. The Council recommended that Habel and the Drifters Inn proceed with the electricians proposed repairs and replacement of bulbs and have the Town assess the need for possible additional new fixtures, noting that if new additional fixtures are needed it would be required. Habel advised that the TIPS training for the remaining four employees is scheduled for the third week in September in Rawlins.
Rick Beck then approached the Council concerning a recent water leak that occurred on his property when the frost bottom on his water meter, which is located under his house, broke and leaked a substantial amount of water during the month of July 2008. His water/sewer billing amount was $422.50 for 110,000 gallons of water. Beck questioned whether or not the meter was reading accurately at that time. Beck stated that he doesn't feel that the leak was entirely his responsibility, as the meter belongs to the Town. He offered to pay $100.00 toward the billed amount if the Town would adjust off the remainder of the bill. The Council discussed reducing the bill by one-half, as has been done previously for other property owners in the same or similar situations. The Council advised Beck that they have begun requiring property owners, who have their meters under their houses, to install meter pits at their property boundaries and move their meters out from under the houses. It was noted that this is something that the Council could take action on in this situation. After continued discussion, Grieve moved to adjust the July 2008 water/sewer billing for Account #126-00 by one-half of the total bill, reducing the billing amount to $211.25, seconded by Staman; motion carried with all voting aye. It was noted that the adjusted billing amount remains due by August 25, 2008, as are all of the Town of Baggs' water customer's bills.
Adams moved to approve the Employee Time Sheets for the pay period of July 22 - August 5, 2008, as presented, seconded by McConahay; motion carried with all voting aye.
The Council then decided to address visitor Gwenda Herold at this time. The Council proposed to hold a public hearing on a Special Use Permit Application submitted by Gwenda Herold and Charlie Duffey requesting the council to allow the use of an accessory building on their property, described as the North ½ of Lot 9 and all of Lot 10, Block 14 in the Town of Baggs, as a Bed & Breakfast. It was noted that the Council had previously approved a site plan for the placement of a shed on the listed property to be used as a shop. Herold advised that the structure would house up to four beds for the Bed & Breakfast business. Grieve stated that he would not feel comfortable with the Council acting on this request until they had received legal opinion from the Town's attorney. Grieve moved that action on the Special Use Permit Application be tabled until legal advice is received from the Town's attorney, seconded by McConahay; motion carried with all voting aye. The attorney will be contacted and the public hearing will be re-advertised and scheduled for the August 26, 2008 regular meeting.
Staman moved to receive and place on file the July 2008 Police Report, as presented, seconded by Adams; motion carried with all voting aye. Herold noted that the Council is invited to attend an upcoming School Incident training being sponsored by the Baggs Police Department and scheduled for Saturday, August 16, 2008 at 2 p.m..
Adams moved to receive and place on file the July 2008 Clerk's Report, as presented, seconded by McConahay; motion carried with all voting aye.
McConahay then moved to receive and place on file the July 2008 Water/Sewer/Maintenance Report, as presented, seconded by Staman; motion carried with all voting aye. Grieve then moved to approve the Town offering for sale by sealed bids the 1988 brown Chevrolet pickup truck, seconded by Adams; motion carried with all voting aye. Christopher extended an invitation to the Council to attend the upcoming Wyoming Association of Rural Water Systems conference in Cody, Wyoming in September. McConahay voiced an interest in attending and will let the clerk's office know as soon as possible. The council then reviewed a letter from the Town of Dixon requesting the use of the Town of Baggs' sewer jetting machine with the assistance of Town of Baggs public works personnel. After some discussion, Grieve moved to approved to authorize Michelle Christopher to coordinate and assist the Town of Dixon with the use of Baggs' sewer jetting machine during their scheduled sewer main flushing project in August 2008, seconded by Staman; motion carried with all voting aye. Corners noted that several Baggs residents have complained about the periodic odor coming from the Town's sewer lagoons. Christopher advised that some problems were encountered at the lagoons, requiring the Town to aerate more frequently, which eventually alleviated the problem and the aroma coming from the lagoons.
Staman moved to receive and place on file the June 2008 Cash Report and Budget Report, as presented, seconded by McConahay; motion carried with all voting aye.
Staman advised that there is nothing new to report on concerning the Valley Community Center.
Corners advised that the T.E.A.L. grant funded restroom facility is being constructed, off-site, and should be delivered for placement in October 2008.
Adams asked if the Baggs Fire & Rescue is supposed to be submitting periodic reports to the Council. The Council agreed and McConahay will contact Fire Chief Ryan Kudera advising that the Council is now requiring monthly reports from their department.
Christopher then advised that the water treatment plant is operational but that Jackman Construction still hasn't returned to complete their contract items. Christopher then advised that she has contacted Sanitary Systems requesting their assistance in recommending the most efficient method to clean the Town's water infiltration gallery. Recent attempts have not been successful and the gallery is only providing an approximate 135 gallons per minute. Lidstone and Associates Engineer Jim O'Neill will consult with Chris Lidstone to obtain his input on cleaning methods. Christopher would like to see the Town remain on the current watering restrictions at this time. Christopher advised that representatives from Pureline, WesTech and Forsgren are scheduled to be here on August 15th and 16th to work on fine tuning the Chlorine Dioxide Generator. Forsgren will be contacted to see if they have attempted to coordinate this upcoming work with contractor Lynn Jackman, who still needs to install the level indicator in the raw water well to coordinate with the Chlorine Dioxide Generator.
Christopher then advised that the street work on Riverview Drive, recently done by developer Casey Jensen, is not entirely complete. Christopher would like to see more material applied in some areas to bring the street up to grade. McConahay advised that he has spoken to Jensen and Jensen agreed to correct the drainage issue on Riverview Drive at the northern end of the Eastland Park Residential Subdivision.
Christopher advised that she had another appointment to attend and left the meeting at 9:06 p.m..
Mayor Corners advised that the Town's recent grant application to Rural Utilities Service, in the amount of $460,000.00, for the Water Rehabilitation Project at the Water Treatment Plant does not qualify for the additional funding available. This, according to RUS representatives, is due to the amount of funds that the Town has received from the Capital Facilities Tax. It was noted that the Capital Facilities Tax funds are dedicated to water and sewer system improvements and the Town has set aside approximately $420,000.00 of those monies for project cost overruns, as was previously required by RUS. The remainder of the Capital Facilities Tax monies will be used on the Direct Transmission Line and Phases I, II & II Water Distribution Line Project. The Council briefly discussed submitting the application for funding consideration by RUS during their upcoming funding period in October 2008.
The Council and Lidstone and Associates representatives Jim O'Neill and John Goin then discussed and reviewed bids received on the Water System Improvements Direct Transmission Line and Phases I, II and III Distribution Line Project. O'Neill presented the council with eight alternatives to consider when awarding the bid on this project. After a lengthy discussion, Grieve moved to award the Water System Improvements Direct Transmission Line and Phases I, II and III Distribution Line Project bid to Hawley Construction out of Torrington, WY for the Base Bid and Alternatives 1, 2, 3, 5, 6 and 8, seconded by Staman; motion carried with all voting aye. Staman then moved to approve submitting Grant Draft Request #8 to SLIB on grant MRG#07044CB, in the amount of $3,193.48, seconded by Adams; motion carried with all voting aye.
McConahay moved to have Lidstone and Associates review the Flamingo Lift Station design documents and report back to the Council at their August 26, 2008 regular meeting with his recommendations on how to proceed with that project, seconded by Staman; motion carried with all voting aye. The council also instructed Jim O'Neill to draft a proposal on costs involved in the Town's proposed Sewer Improvements Project and submit it to the Council as soon as possible.
Grieve left the meeting at 9:40 p.m..
The council was unable to reach attorney Tom Thompson by phone to receive his input on Ordinance #255 - Town Center District. Therefore, they tabled the public hearing and third and final reading on Ordinance #255 and will instruct attorney Tom Thompson to insert into the ordinance the verbage that eliminates his concerns on this ordinance.
The public hearing was opened for comments on Ordinance #257 - Fiscal Year 2008-09 Wages. No comments were received. Staman moved to approve and adopt on third and final reading Ordinance #257 - Fiscal Year 2008-09 Wages, as presented seconded by McConahay; motion carried with all voting aye.
Adams then moved to approve second reading on Ordinance #258 - Alcoholic Beverages Open Container, as presented, seconded by McConahay; motion carried with all voting aye. It was noted that legal opinion was received from the attorney and no changes were recommended.
The council received and reviewed a document drafted by Michelle Christopher regarding Road Specifications for New Subdivisions. The Council will review the document and compare it to the Town's current ordinance, Section 16.28.020, dealing with street development within subdivisions.
McConahay then moved to accept ownership of and take over maintenance of Riverview Drive in the Eastland Park Residential Subdivision, as discussed, with the understanding that Developer Casey Jensen will address and complete the drainage issue on Riverview Drive on the North end of the subdivision, seconded by Staman; motion carried with all voting aye.
Staman moved to approve the Bill Presentation, as presented, paying bills #'s 15179 - 15225, in the amount of $51,857.22, seconded by Adams; motion carried with all voting aye.
Staman then moved to approve and adopt Resolution #2008-7 - Personnel Policy, as presented, seconded by Adams; motion carried with all voting aye.
Adams moved to approve and adopt Resolution #2008-8 - Authorizing Transfer of Funds in FY 2008-09 Budget, as presented, seconded by Staman; motion carried with all voting aye.
McConahay moved to approve and adopt Resolution #2008-9 Approving the Proposition for Imposition of a One Per Cent (1%) Specific Purpose Sales and Use Excise Tax in Carbon County, Wyoming, said Proposition to be Placed on the Ballot at an Election to be Held on Tuesday, November 4, 2008, seconded by Staman; motion carried with all voting aye.
The Council then reviewed a Site Plan Approval Application submitted by Tom Grieve for Grieve and Kirby for the construction of a 10-unit storage facility on Lot 83, Meadowlark Subdivision, Town of Baggs. Upon review of the submitted site plan, Staman moved to approve issuing a Site Plan Approval to Grieve & Kirby for the construction of a 20'x100' 10-unit storage facility on Lot 83, Meadowlark Subdivision, Town of Baggs, as per site plan; seconded by McConahay; motion carried with all voting aye.
The public hearing was opened for comments on a livestock permit application submitted by Bill & Linda Corners for four horses on Lot 5, Block 2, Cedar Plaza in Baggs. There being no comments received by the Town, Staman moved to approve issuing a livestock permit to Bill and Linda Corners, for a period of one year, for up to four horses on Lot 5, Block 2, Cedar Plaza in Baggs, seconded by Adams; motion carried with Staman, Adams and McConahay voting aye, Corners abstained due to a conflict of interest.
It was noted that one of the existing mobile homes on Doris Morehouse's property on Osborne Street has recently been painted but is one of two mobile homes which must be removed from the property in accordance with a recent Site Plan Approval granted by the Baggs Town Council for Morehouse to place a newer mobile home on the same property.
There being no further business to discuss at this time, McConahay moved to adjourn the meeting, seconded by Staman; motion carried with all voting aye.
Meeting adjourned at 10:44 p.m..
