Valley Community Center
VALLEY COMMUNITY CENTER JOINT POWERS BOARD
4:30 PM AT VALLEY COMMUNITY CENTER
MEETINGS ARE OPEN TO THE PUBLIC
NOTE - THESE MINUTES HAVE NOT YET BEEN APPROVED AND CORRECTIONS MAY BE MADE
VALLEY COMMUNITY CENTER JOINT POWERS BOARD
December 8th 2011
Valley Community Center
The meeting was called to order by Vice Chairman Brent Wilson at 4:37 pm
The following Joint Powers Board members were present: Brent Wilson, Callay Danford, Cindy McKee, Annie Adams, Amos Hall, and Megan O'Toole. Director Kathleen Chase was also present.
AGENDA: O'Toole made a motion to approve the agenda as amended, adding Sponsor for Baggs Ball and adding Audit under New Business and moving Healthcare District Grant to Grant Updates under Old Business. Adams seconded the motion. Motion unanimously carried.
MINUTES: The Minutes from the November 10th were read. O'Toole made the motion to approve the minutes. Danford seconded the motion. Motion unanimously carried.
TREASURER'S REPORT: Danford read the treasurer's report; Barber made the motion to accept the treasurer's report and place it on file. O'Toole seconded the motion. Motion unanimously carried.
The board discussed the bills presented for payment. Barber made a motion to accept the bill presentation (see attached) McKee seconded the motion. Motion unanimously carried.
DIRECTOR'S REPORT: (See Attached)
OLD BUSINESS:
Grant Updates
VCC will turn in grant request for Terkla's wages to the Healthcare District.
Fundraising Update:
Barber spoke with Bernie Caracena who gave some guidance on how to go about forming a 501c3 for fundraising purposes. McKee will work more on this aspect of our fundraising and get back to the board.
The Ambassador Group met again on the 30th of November and discussed a viable timeline for proceeding with Phase II of our fundraising efforts. The next Ambassador meeting will be on the 14th of December at 6:30 at the VCC.
One Year Walk-thru:
The one year walk thru with Delta construction was conducted at 9:00 on the 8th of December. A list of issues was discussed and Wilson will be working closely with Delta to get these issues resolved.
NEW BUSINESS:
Open Board Position: The board is still looking for interested community members to fill the open board positions.
Thank-yous: It has been brought to the board's attention that we have been remiss on thanking some community members for their generous donations. We have come up with a new process for getting our thank-yous out in a timely manner so that we don't continue to run up against this issue.
After School Program: Program will begin on January 11th and run from 3:00 - 5:00 pm The students will be bussed from the school to the VCC. There will be an active activity and snacks provided during the program. We are in the process right now of working with the school to find a school-to-work participant to help with the program.
Deadline for VCC Card Usage: A sign will be posted by the signup sheet informing members that they will be required to use their card to sign in beginning January 1st.
Sponsor for Baggs Ball: Adams & Chase will work to put an article together for the Baggs paper expressing the VCC's wish to find a sponsor for the Baggs Ball. Motion made by O'Toole to place an ad in the Snake River Press, and to hang signs in town advertising for a sponsor for the Baggs Ball. McKee seconded the motion. Motion unanimously carried.
Audit: Callay has signed a letter of intent for the Audit.
Executive Session: Motion was made by McKee to enter into Executive Session. Danford seconded the motion. Motion unanimously carried. The board entered into Executive Session at 6:24 pm
Motion was made by McKee to exit Executive Session. Adams seconded the motion. Motion was unanimously carried. The board exited Executive Session at 7:00 pm
Vice Chairman Wilson states that “no action took place during executive session”
There being no further business to come before the meeting, upon motion duly made by Barber, seconded by McKee, and unanimously carried, the meeting was adjourned at 7:04 pm